Job Description:

This position oversees the Departmental Deposit area which is responsible for the processing and reconciliation of all funds received by university departments as well as ensuring compliance with university and state deposit processing policies. The Deposit Area has received an average of $684 million in cash, check, interagency and electronic funds transfers annually for the past three years. This position oversees initiatives to better serve the university community with their cash handling needs. The qualified candidate will be able to identify all incoming electronic vender payments from external sources including but not limited to invoiced payments, wire transfers, and interagency payments received from Oklahoma state agencies. Several of these payments require extensive research involving multiple outreach attempts with departments across campus as well as the original sender of the funds. Research also requires the ability to manage and interpret ACH addenda file information that accompanies payments received. Once payments are identified, this position is responsible for crediting funds received into the university accounting system either through the Student Accounts Receivable system or PeopleSoft. Specific position duties also include:

* Oversee cash receipt voucher verification and approval process to ensure items received are processed in a prompt, accurate manner and is compliant with university/state law.

* Oversee the preparation of all electronic documents and reporting related to the daily reconciliation process with Financial Services.

* Receive and manage departmental security requests and training fulfillment for PeopleSoft Cash Receipt access.

* Coordinate imaging of Departmental Deposit documents to reduce retention of paper documents.

* Assist with research of departmental requests regarding the deposit of electronic funds and correct issues as necessary.

* Support with research and correction of reconciling items found on the State Treasurer reconciliation.

* Maintain online change order request system. Including preparation of all incoming change order requests as needed.

* Assist with posting Banner Accounts Receivable payments as necessary.

* Exercise patience and professionalism in all forms of correspondence.

* Demonstrated decision-making skills; supervisory skills; time management and ability to work under pressure caused by deadlines and/or busy periods of the academic year.

* Must display organizational skills; strong attention to detail; ability to work independently.

* Policy and procedure interpretation and implementation.

* Establish specific and long-range division goals.

* Communicate across campus and within the department in order to advise departments and upcoming changes as well as monitor and contribute to all online information as it relates to campus and electronic payments.

* Candidates must be able to analyze financial data, interpret reporting and work closely with Financial Services during the state account reconciliation process. Employee will be responsible for the review and audit of accounts for discrepancies. They will oversee the hiring and/or termination of supervised staff. Applicants must have supervisory skills, and the ability to utilize decision-making skills. Employee will train staff to ensure compliance with federal, state and university policies and regulations. Additional duties include facilitation of PeopleSoft cash receipt processing.

Required Education: Bachelor Degree or equivalent combination of education/job related experience, AND:

•  24 months experience in banking or accounting field

Skills:

• Able to understand a chart of accounts and code entries to proper account


• Basic math skills


• Must be able to supervise staff and communicate directions and expectations effectively

Certifications:

• None

Advertised Physical Requirements:

• Shared lifting, and sitting for long periods of time in an office environment. Must be able to communicate effectively and engage in repetitive motion.

Departmental Preferences:

• Preferred degree in Business or Accounting, as well as experience in the following areas:  Supervisor, Internal University systems, Accounting, Banking.

Supervision: 1-5 Staff

Special Instructions:

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit  https://hr.ou.edu/Policies-Handbooks/TB-Testing

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