Job Description:

Project Coordinator Santa Cruz, CA

Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant...ACCO can design, build, install, and maintain a mechanical system to meet your needs

Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team. To read more about us, check out our section with current news and events.

Under the direction of the Construction Group Sales Managers the position is responsible for performing the duties listed below, but not limited to the following:

WHAT DOES THIS ROLE INVOLVE?

Construction Group Department

-

- Prepare and submit Prequalification Statements/Packages.

- Coordinate bid and contract documents between Pasadena and Santa Cruz

- Assist with proposal letters/presentations.

- Maintain a record of various project meeting minutes.

- Assist with generating and printing accounting reports from JD Edwards

- Learn and utilize BidTracer for tracking bid activities and pulling job numbers.

Project Managers/Project Sales Managers:

- Process job number requests, contracts, purchase orders, and change orders.

- Manage project documentation, materials, status monitoring, billing, and invoicing.

- Work with project engineers to track project documents/correspondence.

- Update RFI and submittal logs.

- Prepare submittals and close-out documents, with the assistance of the purchasing, start-up, and engineering departments.

- Organize the necessary job files.

- Assist the project team with new job site set-up, with the assistance of the purchasing department.

- Maintain and enhance ongoing relationships with customers and other contractors.

- Prepare, type, copy, fax, and distribute proposals and other general correspondence.

- Download drawings and specifications for bids.

- Maintain project bid boards. (BidTracer)

- Other duties and responsibilities as assigned by the supervisor.

Construction Group :

Assist construction group with printing reports

Data entry for the shop and field reports

Other miscellaneous duties as assigned

WHAT ARE WE LOOKING FOR IN A CANDIDATE?

- A College degree such as AA or AS is a plus.

- Strong interpersonal skills and the ability to relate with a variety of personality types.

- Good organizational and time management skills to handle multiple issues.

- Attention to detail and completing work to a deadline.

- Understand the necessity of maximizing the productivity of construction and the technical workforce.

- General knowledge of the construction process.

- Good communication skills.

- Good computer skills, (i.e. MS Word, Excel, Project, and Smartsheet).

- Familiarity with Prolog and other construction Software such as Procore

- Understand the importance of handling sensitive and confidential information and documents.

- Ability to work overtime when required.

- Willingness to learn new software

- Team player

Physical Requirements:

(The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

- Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.

- Involves sitting most of the time, but may involve walking or standing for brief periods of time.

- Ability to work in person or remotely

- Minimum work hours of 7:30 to 4:30 AM or 8 hours per day

This is a non-exempt position, Monday through Friday beginning at 8:00 a.m. ending at 5:00 p.m., with one hour for lunch. ACCO has an outstanding benefits package that includes health, dental, vision, life and disability insurance, flexible spending, and dependent care account options, 401K, education, paid vacation, and holidays. Eligibility to participate in ESOP.

ACCO Engineered Systems is an Equal Opportunity Employer; AA M /F/Vet /Disability. We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.

Equal Employment Opportunity is The Law.

At this time, ACCO is unable to provide visa sponsorship.

.

Apply Now