The Associate Academic Dean is accountable for providing assistance to the Academic Dean in supervision of students and faculty to promote academic achievement, student retention, and student satisfaction with established education objectives, quality of standards, and fiscal responsibility. Serve as the Director on Duty for all scheduled evening class sessions. Normal scheduled hours are 1pm to 10pm.
KEY RESPONSIBILITIES
Student Services Management
Meet with students, either individually or as a group, to discuss issues pertinent to student life.
Advise students as needed regarding personal or classroom issues including, but not limited to attitude, appearance, grades, or attendance.
Liaison with professional services and organizations in the community to support student needs.
Develop and instruct seminars that teach learning styles, note-taking and test-taking strategies as well as methods of dealing with test anxiety and stress.
Coordinate retention and tutoring programs. Assist in the development of such programs.
Participate in new student orientation.
Assist with award and graduation ceremonies.
Attend seminars and workshops that assist in the development of retention strategies.
Facilitate communication with service organizations in the community.
Maintain student services information boards.
Maintain ATB log. Monitor and advise ATB students as required.
Maintain student complaint and suggestion file. Serve a liaison in addressing issues for students.
Faculty Management and Development
Associate Academic Dean has the authority to counsel instructors/faculty members and make recommendations as to the termination, promotion, or other changes of status of the instructors/faculty members they supervise with approval from their immediate supervisor.
Be available during all scheduled evening class sessions to supervise all evening faculty.
Assist in the interviewing process of instructors.
Provide training and mentorship opportunities for instructors as assigned.
Assist with students end-of-term surveys and provide analysis of surveys to instructors, Program Directors, and Academic Dean.
Conduct teacher observation and evaluations for instructors as assigned. Maintain documentation of observations, evaluations, and conferences with instructors.
Provide input to performance reviews and assist with performance counseling as required.
Monitor classes with sufficient frequency to assure all standards are being met regarding instruction, equipment, and curriculum.
Associate Academic Dean Job Description 2 September 2004
Assist with in-service workshops for instructors.
Administrative Duties • Assist in the scheduling of all classes, instructor schedules, and room usage by term.
Assist in the monitoring of student progress, daily attendance, academic records, transcripts, and accurate inputting of information into CLASS by the Registrar.
Assist the Program Directors and Academic Dean in ordering of classroom supplies and textbooks, and the stocking of those supplies upon receipt.
Check and coordinate use of all audio-visual aids, library materials, teaching models, and equipment as needed for evening classes.
Assist Academic Dean and Campus Director in the coordination of equipment repair and maintenance, disposal of biohazard material, paper recycle, and building repair and maintenance.
Assist in the processing of change of status and student advising forms.
Assist in the proctoring of prospective students’ entrance exams on a regularly scheduled basis.
Attend all director meetings, advisory board meetings, and faculty and academic staff meetings. Conduct faculty meetings for evening instructors as assigned.
The Academic Dean or Campus Director may assign any other such duties as required.
EXPERIENCE/EDUCATION:
Minimum of 3-4 years of management experience required.
