At Jabil, we empower the brands who empower the world – it’s our reason for being and the guiding force that’s driving us to become the most technologically advanced manufacturing solutions provider on the planet. Whether we’re serving one of the world’s biggest and best known brands or the coolest tech startups, our resolve never wavers. We share common desires with these brands: to make the world a better, safer and cleaner place.
JOB SUMMARY
The Document Control Coordinator is responsible for supporting the maintenance of the document management system for recordings and filings and coordinating overall document control processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Maintains working knowledge of applicable regulatory requirements
Participates in internal audits and external regulatory inspections
Participates in the training of colleagues on the requirements surrounding documentation and records management
Communicates best practices to staff during department meetings and assists in group training as directed by Manager
Performs analysis of data (monthly metrics), as requested by Senior Management
Write, review and update SOPs relating to documentation collection and storage
Ensures documentation is current and available for use
Manages references standards database to ensure accuracy
Maintains the process of training codes and release of new job descriptions within the QMS
Receives and Coordinates external customer documentation
Oversees long-term storage of information and data protection and reports to Management
Acts as point of contact for retrieval of specific documentation, as required
Assists with file migrations and performing audits to ensure accuracy
Coordinates records management activities between plant sites to ensure effective and efficient compliance with all applicable laws and regulations
Reviews and maintains records retention schedules; and participates in maintaining compliance to Corporate and Site document and records management programs, systems and procedures
Maintains and updates logs and/or databases used for tracking records
Supervises the use and requirements for all inactive hardcopy record storage activities
Provides site assistance when implementing legal holds in effective storage inventory and releases
Maintains controls over retrieval integrity of offsite storage
JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to operate a personal computer including using a Windows based operating system and related software.
Advanced PC skills, including training and knowledge of Jabil’s software packages.
Ability to write simple correspondence. Read and understand visual aid.
Ability to apply common sense understanding to carry out simple one- or two-step instructions.
Ability to deal with standardized situations with only occasional or no variables.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret graphs.
EDUCATION & EXPERIENCE REQUIREMENTS
High School Diploma or equivalent
4-6 years experience (preferably in an production/engineering/QA/QC environment) and displays team leadership skills
Or an equivalent combination of education, training or experience.
Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identify, age, disability, genetic information, veteran status, or any other characteristic protected by law.
