Job Description:

Job Description Summary:

The Office Manger provides administrative and facilities support to the various Research & Development associated departments located in Mountain View, CA. This includes, but may not be limited to, completing routine administrative tasks; interaction with team members and key stakeholders; overseeing the company's facility operations, ensuring that the site operates efficiently and smoothly, all while remaining in compliance with local, state and federal regulations. The individual is expected to be an energetic professional who doesn't mind wearing multiple hats—experienced in handling a wide range of administrative and facilities support related tasks. 

The Office Manager will be required to partner cross-functionally with internal departments and external resources on administrative and facilities matters—working independently with little or no supervision. 

The Office Manager will adhere to relevant regulatory requirements and company Standard Operating Procedures (SOPs) as appropriate.

Job Description:

Primary duties/responsibilities:

• Assists in organizing internal and external meetings (conference room reservations and preparation, meeting materials, catering, etc.).




• Communicates with external partners, collaborators, and stakeholders and shares relevant information and updates, ensures alignment of needs and plans.




• Collaborates with administrative/executive assistants in other departments.




• Partner with HR to maintain office policies as necessary




• Coordinate with IT department on all office equipment




• Partners with onsite staff and EH&S headquarters in New Jersey to ensure compliance with all safety and security protocols.




• Works closely with members of the R&D team to ensure adequate office and laboratory inventories—responsible for managing purchasing and receiving documentation.




• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems.




• Manage relationships with vendors, and service providers ensuring that all items are invoiced and paid on time.

KNOWLEDGE/SKILLS/ABILITIES REQUIRED

* Minimum level of education and years of relevant work experience.

• Associate’s or Bachelor’s degree with a minimum 2+ years of related professional experience OR equivalent combination of experience and/or education.

* Special knowledge or skills needed and/or licenses or certificates required.

• Proficiency with Microsoft Office.




• Excellent verbal and written communication and skills.




• Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.




• Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines. 




• Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects. 




• Must have exceptional attention to detail




• Strong organizational and time management skills, and ability to prioritize




• Must be a self-starter and driven




• Excellent communication and interpersonal skills




• Strong problem-solving skills and analytical abilities




• Must be proficient with Microsoft Office and Google products

EEO Statement:

PTC Therapeutics is an equal opportunity employer. We welcome applications from all individuals, regardless of race, color, national origin, gender, age, physical characteristics, social origin, disability, religion, family status, pregnancy, sexual orientation, gender identity, gender expression, disability, veteran status or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.

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