SBA Communications has been a leader in the telecommunications infrastructure industry for the past 30 years. With over 30,000 cell towers in 14 different countries, we address the nonstop demand for connectivity. Our customers are continually increasing their network capacities by building out or densifying their networks using cell towers, antenna placements on buildings and rooftops, and DAS and small cells – the infrastructure - this is what we do at SBA.
The People
As a team member, you are the most valuable asset at SBA. We appreciate and recognize the impact you have on the success of the company, our customers and the communities we serve. We are collaborative and enjoy each other’s company. We work hard to make those around us a success and we interact with each other in a positive and respectful manner.
The Perks
So many! Stay healthy with medical, dental and vision insurance options, join the company Wellness program, and use the gym on the premises. Become financially secure with our 401K plan, our annual stock grant, and our Employee Stock Purchase Program. Relax or take needed sick or personal time with 19 days of paid time off (PTO). Stay protected with life and disability insurance, as well as several other voluntary insurance options. Save money with various discount programs.
The Job
Compose and prepare confidential correspondence, reports, and other complex documents.
Screen incoming calls and correspondence and responds independently when possible.
File and process reports. Make outbound verification and information gathering phone calls.
Scan all new fully executed documents and filing them in Worldox.
Maintain a spreadsheet to keep track of over 4,000 open files and approximately 8,000 closed files.
Open and close out files.
Maintain the file room with all files.
Litigation Tracker – Send out a weekly e-mail requesting an update of items; give new attorneys access to the litigation tracker in Thomson Reuters and train them on use of Thomson Reuters.
Lead System Administrator for the Thomson Reuters Legal Tracker for the entire company for the processing of legal invoices and updating of litigation matters, including working with the main administrators for the company’s International teams.
Corporate Creations – For each year, keep track of the matters as to who they go to as they come in.
NDA Tracker – Keep track of all signed NDAs with third parties.
Audit Letters – work with Ernst & Young to provide legal letters as needed throughout the year.
Print documents.
Notice to Owner/Contractor – Date stamp, scan and e-mail each notice as they come in.
Witness and notarize documents.
Schedule conference calls.
Maintain the office calendar as to the attendance of our team.
Organize new employee set up for our team as needed.
Handle department mailing and shipping activities.
Maintain contact lists and department/region phone directory.
Order and maintain supplies for the equipment, department and staff.
Organize and schedule meetings.
Communicate with clients and members of other departments.
Organize documents and files. Process expense reports for the attorneys.
Lead person for safety activities (such as fire drills) for the Legal Operations group.
Plan departmental seminars and conferences as requested.
Other projects and duties as assigned.
Supervisory Responsibilities:
None
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Knowledge of document formats of a legal nature such as contracts.
Understanding of or experience with real estate transactions, particularly leasing is very beneficial.
Must demonstrate understanding of legal terminology.
High School Diploma or GED required, AA degree strongly preferred.
3+ years administrative support experience in a legal department.
Must demonstrate advanced knowledge and ability to work with MS Word, Excel and PowerPoint.
Must be proficient in Microsoft Outlook e-mail and calendar applications.
Ability to interact professionally with all levels of personnel via phone, e-mail and written correspondence.
Language Skills:
Ability to read, analyze and interpret common legal documents.
Mathematical Skills:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Reasoning Ability:
Ability to carry out instruction furnished in written, oral or diagram form.
Certificates, Licenses, Registrations:
Notary Public preferred but not required.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to hear, understand and respond appropriately to verbal requests made in person and over the telephone.
Visual ability correctable to 20/20.
Sitting 75% of the day.
Ability to respond verbally in an understandable, professional manner in person and over the telephone.
Manual dexterity to input data into the computer.
Ability to stoop and bend to retrieve files.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
