SUMMARY: The Sr. Billing Coordinator is primarily responsible for preparing, issuing and processing invoices and credit memos as well as issuing monthly statements and keeping customer files updated with current contact information. Taking a Leadership role, along with the Billing/Purchasing Manager, in developing and implementing new processes to streamline and improve billing. Assisting with special projects as requested.
DUTIES:
Provide a positive leadership role model for all employees, in a manner consistent with the company’s mission statement, vision, and values
Attention to details, processes, and procedures are mandatory
Run reports by client from InOrder, Paycom & QuickBooks
Reconcile/audit materials and other purchases to ensure billable items have been invoiced.
Assist the Billing/Purchasing Manager by performing periodic audits of other invoices as required.
Update the customer master file with current contact information
Use Excel billing worksheets to download client information
Collect client work orders and additional services documentation to bill clients
Timely creation of invoices in QuickBooks using the reconciled information in the billing spreadsheet.
Work directly with Client Services Account Managers to review invoices
Work directly with Operations to get information for billing clients, including monitoring the monthly operations Paycom hours and storage calculations
Add accurate and consistent key measurable factors to billing sheets
Review invoices with management
Send client approved invoices and invoice back-up worksheets to clients
Work with Client Services to research invoice services and freight disputes
Follow-up with written and oral communication with clients regarding billing questions, concerns and payments
Monitor freight deposits against monthly trends, issuing deposit invoices as necessary
Train new staff as required.
Other tasks and projects as assigned
QUALIFICATIONS:
Minimum 5 years of experience in billing/accounting
Proven Excel Skills (testing required)
QuickBooks or related accounting system
Detail oriented with strong multi-tasking skills
Strong organizational and problem-solving skills
Excellent written and verbal communication skills
Ability to learn quickly
High school diploma, AA/BA/BS in Accounting/Finance a plus
Fulfillment/3PL experience a plus
AMS is seeking a Sr. Billing Coordinator with a minimum of 5 years of experience in Billing/accounting. Fulfillment or 3PL experience a plus. The successful candidate must be detail oriented, have superior knowledge of Excel (testing required), QuickBooks/related accounting system and the ability to work in a fast-paced dynamic team environment. The Sr. Billing Coordinator willprovide a positive role model for all employees, in a manner consistent with the company’s mission statement, vision, and values.
At AMS, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our services, and our community. AMS Fulfillment is proud to be an equal opportunity workplace.
