Job Description:

 

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Get to know Destinations Career Academy of New Mexico (NMDCA) ! Destinations Career Academy of New Mexico Behind the scenes A Day in the life

K12 believes in Education for Any One. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

Summary: The Special Programs Registrar is vital member of the special programs team. This is a full-time, temporary position responsible for maintaining all files for students receiving special programs (special education, English Language services, 504 plans, etc.) in a well-organized, compliant manner.

Essential Functions:   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

 

• Maintains all files for students requiring special programs (Special Education, English Language services, 504 Plans, etc.) including but not limited to organization of files, related services files, individualized education plans (IEPs), evaluation team reports, progress reports, accommodation logs;


• Ensures that all signature pages for these documents are obtained and filed; Coordinates with special education teachers for missing documents;


• Coordinate with all departments (related services, special education, English Learner Coordinator, 504 Coordinator) to receive and file reports and other documents as necessary;


• Coordinate with enrollment team to facilitate enrollment for new students with special programs;


• Works with school registrar to review records for all newly enrolled students for potential need of special programs;


• Processes incoming records; Uploads them to the appropriate database;


• Communicates status of records to Caseload Teachers;


• Processes requests for records from outside School Systems/Agencies within the prescribed time period (24 business hours);


• Assists in regular file reviews to ensure compliancy including verifying the presence of documents;


• Works with the Special Programs Manager and other administrative staff to develop and present appropriate training to special programs staff to support compliance efforts.


• Assists administration and teachers with communication to family when additional documents are needed for programming and services.


• Attends updates and trainings related to IEP and state reporting systems and provides updates to the team.


• Maintains / develops a standard operating procedure that aligns to the school's special programs manual.

Supervisory Responsibilities:

This position has no formal supervisory responsibilities.

Minimum Required Qualifications:   

• High school diploma or General Educational Development (GED) Certificate AND


• One (1) year of clerical work experience OR


• Equivalent combination of education and experience


• Must live in NM within commuting distance of the Gallop-McKinley school office.


• Available for this SY 20-21

 Certificates and Licenses: None required.

OTHER REQUIRED QUALIFICATIONS: 

• Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.); Web proficiency.


• Knowledge of, or the ability to learn, special education, section 504, and English learner compliance requirements


• Demonstrated organizational skills and knowledge of systematic filing procedures


• Ability to use web-based database programs to enter and monitor special education information


• Good verbal and written communication skills


• Ability to travel 10% of the time (for state testing and professional development as needed)


• Ability to pass required background check


• Adaptability/Flexibility: Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs.


• Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and bad.


• Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

 

DESIRED Qualifications:  

• Associates degree


• Two (2) years of experience


• Basic knowledge of special education, Section 504, and / or English Learner laws and procedures.

 

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This will be an office-based position in Gallop-McKinley. Candidates must live within commuting distance.  The noise level in the office is usually moderate (computers, printers, light foot traffic).  

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.  All employment is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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