PACs are management-support associates responsible for project administration and support. Under the direction of the program manager and/or project director, they oversee the completion of project tasks and monitor adherence to perpetual project management process standards. The project management office relies on PACs to follow up on open items and track issues. They apply their knowledge of the best practices for project administration to their key duties, including resource allocation, task planning and progress reporting.
His/her job description entails coordinating the activities of a team of professionals and technicians for the purpose of achieving the goal of a given project. He/she also provides the administrative guidance on project execution.
It is expected of a POC to spell out and communicate rules and standards to other members of the team so as to ensure that the rules and regulations are strictly adhered to.
Project Assistant Coordinator Job Description:
The following general job description shows major tasks, duties, and responsibilities PACs will be required to carry out in the course of their work:
Implement or supervise different tasks in the quest of completing a project
Coordination of the flow of information from the subrecipient, to the team and/or to the client (PRDOH) regarding the project
Spell out, implement and enforce rules and standards of the regulatory agencies to the working team
Make provisions for the progress of the project
Make the arrangement for all necessary project documentation
Ensure that the procedures, rules, regulations, and promulgated laws governing project management are well adhered to
Update information on the project management development, tools, regulations, and client requests
Manage tasks to achieve the purpose of the work in a changing circumstance and fixed circumstance, and in a responsive circumstance using leadership and management expertise
Plan, commence, execute, supervise, and roundup assigned projects
Suggest strategies of achieving the project goals to the manager, director and client
Requirements – Skills, Abilities, and Knowledge:
Candidates are expected to have developed the following abilities, skills, and knowledge base:
Project development experience, including project management, risk management, controls, scheduling, planning, auditing, systems processes, etc.
Experience in project management, as per above (at least 5 years’ experience for Senior Associate and 7 years’ experience for Supervisor)
A degree in field relevant to the assigned program – for NFMP, have a BA in project management, accounting, finance, planning, architecture, engineering or any other related field.
For Non-Federal Match Program specifically, experience with FEMA Public Assistance projects is preferred.
Expertise in executing project-required tasks and meeting the needs of the client and project
Knowledge of important elements of project management, i.e. the project description, the project span, quality, needed resources, possible risk, relevant regulations and guidelines, most viable options, relevant tools, and methods available for execution
Good communication; written and spoken skills
Proficiency in analyzing and solving problems related to projects
Proficiency in human relation skills evident in the ability to work with the team
Excellence in gathering help needed in developing a working project management plan
Strong ability to give attention to details, as well as tested organizational skills
Strong knowledge and prowess in using modern information and communication technologies to projects
Proficiency in the basic MS Office tools including Excel, Power Point as well as Vizio & Smartsheet. Experience in any other scheduling or program management tool such as Primavera is welcomed.
Ability to be proactive and independent, and to be interdependent on the team
Adherence to project specifications, as well as to the regulatory body guidelines for the project
Ability to get along well with the senior project manager, directors and principals.
