Job Description:

Description

WHO ARE WE?

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About us

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K12 Produces Results

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thinkTANK12

Get to know Oklahoma Virtual Charter Academy (OVCA)!

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Oklahoma Virtual Charter Academy

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Behind the scenes

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A Day in the life

K12 believes in education for everyone. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

The mission of Oklahoma Virtual Charter Academy is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!.

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

- Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;

- Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;

- Processes parent contact and data information changes;

- Supports Operations Manager with maintaining K12 and state student-level databases, including data entry;

- Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;

- Maintains and scans received files, deleting in appropriate systems;

- Serves as primary point of contact for families, teachers, staff, and other schools in regard to accessing student information and records;

- Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports; preparing state testing (as needed); and preparing school-wide mailings;

- Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;

- Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).

Supervisory Responsibilities: This position has no formal supervisory responsibilities although it may need to help oversee timely task and project completion by temporary staff at certain times of the year.

Minimum Required Qualifications:

- High school diploma or equivalent AND

- One (1) year of related work experience OR

- An equivalent combination of education and experience

Certificates and Licenses: None required.

OTHER REQUIRED QUALIFICATIONS:

Excellent organizational and time management skills

- Strong written and verbal communication skills

- Professional experience using Microsoft Excel, Word, and Outlook

- Experience using search engines (internet) for research

- Experience using a student information system and/or other type of database

- Detail oriented, able to identify errors in student data and information

- Able to multi-task, get tasks done quickly and accurately

- Customer service oriented

- Flexible, team-player

- Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databases

- Ability to pass required background check

Desired Qualifications:

- Associate's degree

- Experience working in a public school environment

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- This is an office-based position. The noise level in the office is usually moderate (computers, printers, light foot traffic).

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is 'at-will' as governed by the law of the state where the employee works. It is further understood that the 'at-will' nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

K12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).

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