Posted in Other 11 days ago.
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Type: Full Time
Location: San Diego, California
The Executive Assistant is responsible for providing comprehensive administrative support to one or more senior leaders. They will support a senior leader(s) with a high sense of urgency linked to critical business issues. They will interact with senior management on a day-to-day basis, handling very confidential documents and materials, and as such, must maintain strict confidentiality.
- Responsible for administrative duties in support of executive management;
- Actively manage calendars of the executive; effectively coordinating meetings and conference calls with internal management and external clients.
- Maintain expense reports for the executive.
- Receive, process, and present invoices to Executive for approval; documents invoices and hands off to accounting.
- Coordinate executive travel arrangements.
- Responsible for the organization and overall management of various Bank events.
- Coordinate with outside vendors; oversee promotional activities; manage timelines and schedules.
- Draft correspondence and/or presentations.
- Assemble and manage meeting presentations through WebEx.
- Provide administrative support for day-to-day operations as well as individual projects.
- Attend specific meetings, taking notes and providing minutes for Senior Leader.
- Various special projects, as designated by Executive management.
- 3-5 years of administrative experience at an executive level
- Salesforce experience preferred
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).