Posted in Other 29 days ago.
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Type: Full Time
Location: Los Angeles, California
Requisition Number: 32126
Job Title: ADMINISTRATIVE ANALYST, SENIOR, SUPERVISOR
Working Title: Senior Fund Manager - Supervisor
Job Type: Career
Department Name: 1915-PUBLIC HEALTH
Department Website URL: www.ph.ucla.edu
Job Summary Statement: Under the direction of the FSPH Research Support Office (RSO) Director and Grant Officer, the Senior Fund Manager-Supervisor is responsible for the analysis, reconciliation, problem resolution, financial reporting and all pre and post-award administration of training and programmatic grants. These are highly complex School-wide multimillion-dollar extramural state, federal, and private contracts and grants. Supervise two Grants Administrators (Administrative Analysts) and work study students including hiring, training, reviewing, and evaluating performance. Oversee, train, and review purchasing, reimbursement and travel transactions prepared by program staff, when applicable, or Unit staff.
The Senior Fund Manager may also be responsible for preparing these transactions, which would then be reviewed by the Director. This position is a working supervisor position.
Percentage of Time: 100
Shift Start: 8:00 am
Shift End: 5:00 pm
QUALIFICATIONS FOR POSITION
Knowledge and skill to serve as a Fund Manager and resource in all aspects of planning and managing the contract and grant finances including closeout.
Skill in effective management of multiple budgets, with different timelines, project personnel, and deliverables from multiple sources.
Skill in financial analysis, planning, preparation and administration for a budget with multiple funding sources.
Skill in identifying and resolving discrepancies with appropriate follow-through to resolve issues.
Skills in analyzing information, practices, or procedures to:
--Identify problems or objectives
--Identify patterns, trends, and relationships
--Formulate logical and objective conclusions
--Recognize alternatives and their implications. Required
Skill in designing, generating, presenting, and discussing statistical and financial reports that are clear, concise, and detailed.
Skill in gethering, organizing, analyzing information, problems, situations, practices or procedures to identify and define the problem or objective; articulate concerns; formulate logical and objective conclusions; and recommend solutions.
Skill in coordinating and contributing to projects from the conceptual through the implementation stages.
Creativity and initiative to develop workable solutions to problems when answers are not readily apparent.
Knowledge of Campus Administrative units and their services, role, and responsibilities; ability to contact them appropriately to obtain needed information, troubleshoot, and resolve issues.
Detailed knowledge of University accounting online processes and forms including: C-Big, transfer of funds, UPAY, BruinBuy, check request, Travel Express, non-payroll transfers, and other accounting forms and online systems.
Ability to train grant professionals engaged in various fund management activities, cost-effective management of their financial affairs.
Detailed knowledge of University policies, practices, and procedures pertaining to accounting transactions and internal controls. Ability to keep abreast of changing University regulations, legal requirements, and accounting guidelines pertaining to University business activity.
Skill in writing concise, logical, and grammatically correct correspondence, analytical reports, and procedures (some of which deal with complex subject matter).
Skill in reading and interpreting documents written in standard English such as administrative policy and procedure manuals, contract and grant regulations and guidelines.
Skill in utilizing personal computer spreadsheet and word processing applications to prepare reports and presentations and to analyze financial data. Knowledge of tools such as Bi-Query, Microsoft Excel, and Access to analyze financial data. Advanced spreadsheet skills to prepare reports and presentations and to analyze financial data.
Organizational skills to effectively and efficiently prioritize and complete job tasks on time, often under fluctuating workload and competing deadlines. Ability to work independently in setting priorities and to manage time to ensure that responsibilities are carried out in an accurate and timely fashion and that all deadlines are met.
Skill in computing ratios, rates, and percentages to prepare analytical financial reports.
Ability to work in a busy office with significant traffic, frequent interruptions, and/or distractions in the midst of diversified responsibilities and changing priorities. Ability to maintain strict confidentiality of information related to financial matters.
Ability to be detail-oriented and exercise individual judgment and initiative.
Skill in working independently and following through on assignments with minimal direction. Required
Interpersonal skills to effectively establish and maintain positive and productive working relationships with faculty, staff, administrators, and coworkers.
Prior experience in a supervisory role to effectively manage time, prioritize work and delegate effectively.
Ability to handle confidential information with professional decorum.
Demonstrated ability to work as a part of a team, establish and maintain cooperative work relationships with all levels of faculty staff and administration.
ADDITIONAL POSTING INFORMATION
Bargaining Unit: 99-Policy Covered
Application Deadline: 08-09-2020
External Posting Date:
Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central*quickFind=78551
Number of Positions:
SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY
Conflict of Interest: N/A
Critical: Continued employment contingent upon completion of satisfactory background investigation.
Driving Record: N/A
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force