POSITION INFORMATION: Reviews and negotiates contracts and agreements for research related services rendered by non-University personnel. Assesses contracts for and ensures compliance
with University, state and federal regulations.
Communicates with University personnel and the Office of Research Administration regarding contracts
and agreements negotiations. Maintains
pertinent contract information, contract logs, and files
for service contracts and agreements.
Submits monthly and annual reports as needed.
Contract Review. Performs initial review of non-research
related service contracts for University compliance; forward contracts to Legal
Counsel for Legal review; interprets and implements Legal requirements and
University policies into contracts.
Contract Negotiation. Corresponds with
external agencies and negotiates contractual terms required by University,
state, and federal policies and regulations.
Differentiates between absolute legal requirements and university
preferences. Ensures expeditious
processing and execution of contracts.
Works independently to complete negotiations.
Contract Preparation. Drafts contracts as requested by University
departments and supervisor from template university agreements. Prepares contracts as necessary in coordination
with Legal Counsel. Works independently
to prepare and send contracts to external agencies. Prepares contracts for signature by
University signature authority in accordance with standard operating
File Maintenance. Maintains all required written documentation
and correspondence in proper order in each contract file in accordance with
procedures. Keeps information current
and up-to-date within each working/pending and permanent file. Files organized per standard operating
Communication. Communicates with University and external
agency personnel regarding the status of negotiations and contractual
requirements of the University and agency.
Meets with departmental representatives as required to discuss
University policy procedures.
Reports. Prepares reports as requested relating to
contract negotiation and workload distribution.
Other duties as assigned.
Education: Bachelor's Degree in a related field
Equivalent/ Substitution: Will accept
48 months of equivalent experience in lieu of a Bachelor’s Degree
Experience working in a team environment
Good communication skills to work with faculty & staff of diverse backgrounds.
Be able to work with multiple levels of personnel
Work independently with little supervision after training
12 months experience in contracts, sponsored program administration, research administration/coordination, or other related experience.
Experience in Higher Education
Have database and MicroSoft programs experience.
Supervision: Should be able to work with limited supervision after initial training.