Our Raleigh office is looking for a bright, hard working individual that wants a new opportunity in a role that will showcase their strong office administrative skills. This is a true administrative assistant role but working in the building design industry will offer this role different experiences and exciting responsibilities. If you possess the skills that make a great support team member and you have the attitude of a servant leader that is always looking for ways to help your coworkers this is a great opportunity with a fantastic company!
The purpose of this position is to provide a wide variety of administrative support to the office.
Essential Duties and Responsibilities
Provide a wide variety of administrative support to multiple team members.
Prepare routine and advanced correspondence including letters, contract proposals, meeting agendas, meeting minutes, and reports.
Monitor all project submittals and filing deadlines and keep project leaders informed of deadlines.
Prepare project specifications and ensure accuracy.
Serve as editor and final review of all project documentation before releasing to client.
Schedule meetings, conference calls and appointments for team members.
Make travel and lodging arrangements for team members or guests
Coordinate planning, catering and meeting materials for various internal events.
Help prepare for new employees to join the organization
Handle logistics for lunch and learn opportunities
Order office supplies and maintain well organized and neat office supply area
Open, sort and distribute incoming mail.
Serve as the office receptionist
Secondary Duties and Responsibilities
Serve as back up to mailroom duties
Assist with administrative needs for other offices as needed.
Maintain professional and technical knowledge by participating in learning opportunities provided by the firm and seeking opportunities for learning outside of the firm.
May be required to perform other duties as assigned
Critical Skills and Abilities
Computer skills required: Microsoft Windows environment, Microsoft Office: Word, PowerPoint, Excel; Google: Mail, Calendar, Drive, Apps; Basic knowledge of the following preferred: Deltek Vision, InDesign, Adobe Professional, AutoCAD/Revit
Effective communication skills: Able to clearly present information through the spoken or written word; reads and interprets information correctly; listens well
High accuracy and attention to detail: Able to perform work and job function with precision and accuracy; realizes errors can have significant impact on desired results and is able to avoid errors in almost all circumstances; carefully monitors processes; concentrates on details and organizes and maintains a system of records.
BSA is an Equal Opportunity/Affirmative Action Employer
2 - 5 years: Professional office experience
Bachelors or better
Team Player: Works well as a member of a group
Loyal: Shows firm and constant support to a cause
Enthusiastic: Shows intense and eager enjoyment and interest
Dedicated: Devoted to a task or purpose with loyalty or integrity