Schedule meetings and handle logistics including reservations, conference call set-up, video conference set up and preparation of materials.
Manage principals' calendars and email.
Prepare and submit IT Procurement and ISAMS request.
Coordinate travel arrangements and prepare itineraries.
Maintain and order office supplies from approved vendors.
Prepare and submit general expense and travel vouchers.
Submit Re-certification and standard termination request.
Prepare and submit onboarding request to WSG Real Estate.
Maintain electronic and hardcopy files in accordance with our records retention policy.
Prepare and Submit TRIRIGI request when needed.
Answer and screen telephone calls; respond to routine inquiries.
Prepare and revise documents in Word, PowerPoint, and spreadsheets in Excel.
Provide back-up support and coverage within the department
Minimum 2 years of experience as an administrative assistant
Experience in Outlook and Microsoft Office applications (Word, Excel and PowerPoint) and IBM Lotus Notes.
A high degree of integrity, professionalism, responsibility and collegiality.
Proven ability to handle multiple priorities with quality results.
Ease in working in a fast-paced environment and adapting to changing priorities.
Strong attention to detail, excellent organizational and follow-up skills.
Excellent communication and interpersonal skills.
Demonstrated ability to operate in a team environment and work well with other administrative and professional staff.
High level of independence, motivation and willingness to learn.
Schedule flexibility and the ability to work overtime during critical periods
The successful candidate must be able to function independently with minimal supervision and direction; have a strong attention to detail; be comfortable handling multiple tasks and produce high quality work under limited time constraints; and have the flexibility and discretion to deal with a variety of situations, people and assignments.