Administrative Assistant at Prudential

Posted in Admin - Clerical 28 days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Roseland, New Jersey





Job Description:

 

   


  • Schedule meetings and handle logistics including reservations, conference call set-up, video conference set up and preparation of materials. 

  • Manage principals' calendars and email. 

  • Prepare and submit IT Procurement and ISAMS request. 

  • Coordinate travel arrangements and prepare itineraries. 

  • Maintain and order office supplies from approved vendors. 

  • Prepare and submit general expense and travel vouchers. 

  • Submit Re-certification and standard termination request. 

  • Prepare and submit onboarding request to WSG Real Estate. 

  • Maintain electronic and hardcopy files in accordance with our records retention policy.  

  • Prepare and Submit TRIRIGI request when needed. 

  • Answer and screen telephone calls; respond to routine inquiries.  

  • Prepare and revise documents in Word, PowerPoint, and spreadsheets in Excel.

  • Provide back-up support and coverage within the department

 


  • Minimum 2 years of experience as an administrative assistant 

  • Experience in Outlook and Microsoft Office applications (Word, Excel and PowerPoint) and IBM Lotus Notes. 

  • A high degree of integrity, professionalism, responsibility and collegiality.  

  • Proven ability to handle multiple priorities with quality results. 

  • Ease in working in a fast-paced environment and adapting to changing priorities. 

  • Strong attention to detail, excellent organizational and follow-up skills. 

  • Excellent communication and interpersonal skills. 

  • Demonstrated ability to operate in a team environment and work well with other administrative and professional staff. 

  • High level of independence, motivation and willingness to learn. 

  • Schedule flexibility and the ability to work overtime during critical periods 

  • The successful candidate must be able to function independently with minimal supervision and direction; have a strong attention to detail; be comfortable handling multiple tasks and produce high quality work under limited time constraints; and have the flexibility and discretion to deal with a variety of situations, people and assignments.





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