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Administrative Assistant at Northern Trust

Posted in Other 30+ days ago.

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Location: Boston, Massachusetts

Job Description:
Job Summary:

The Northern Trust Boston office has an exciting opportunity for an experienced Administrative Assistant/Receptionist to join the team. Duties include but are not limited to greeting clients, answering phones, coordinating client meetings, client mailings & correspondence. Additionally, will be responsible for providing administrative support for the office and other miscellaneous duties as assigned.

Major Duties:

Provides administrative support to senior managers and other partners in the office: 1) Greets clients and/or vendors 2) Answers the phones and directs inquiries to the appropriate staff member 3) Schedules meetings and conferences and coordinates the set up for the same 4) Tracks and orders office supplies 5) Coordination and payment of invoices 6) Provides support for routine technology issues 7) Coordinates building and space maintenance services 8) Maintains and organizes paper and electronic files, ensuring confidentiality 9) Works effectively as a team member but also independently 10) May possibly act as backup when needed for banking customers by handling deposits and cash transactions.


Candidates should have minimum of 3 years experience as an administrative assistant in a corporate working environment or financial services. Must have proven ability to work independently, handle multiple tasks simultaneously and demonstrate positive and professional interpersonal interaction. Excellent oral and written communication skills, must be a self-starter. Banking work experience is a plus.

For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 18,500 employees globally. We serve the world's most-sophisticated clients - from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.

We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.

As of December 31, 2018, Northern Trust Corporation had:

$10.1 trillion in assets under custody/administration

$7.6 trillion in assets under custody

$1.1 trillion in assets under management

$132 billion in banking assets