Project Travel Manager at Flatiron

Posted in Design 11 days ago.

This job brought to you by Local Organization

Location: Fort St. John, British Columbia (Canada)

Job Description:


Location: Fort St. John, BC Canada
Duration: Full-time Regular
Department: Administrative
# of Openings: 1
Req #: 3164


As Travel Manager on our Site C Powerhouse project, you will have the opportunity to work on an exciting, high profile project and lead a vital function that will play a critical part in the success of the project. This position will be site based on a 2 weeks on and 1 week off roster.


  • Arranges travel and camp accommodation for personnel traveling to/from site as per the project schedule.

  • Leads the travel team and ensure efficient execution of rotational travel, for all site based staff.

  • Coordinates flight schedules ground transportation and passenger movements;

  • Coordinates the check-out of passengers on flight days, and arranges ground transportation as required;

  • Provides daily and/or weekly reporting on site manpower and turnaround schedules;

  • Resolves and addresses flight discrepancies and/or grievances;

  • Works closely with HR for personnel direction, as staff mobilize and demobilize from the project;

  • Researches and coordinates "best value" flight arrangements;

  • Responds to broad spectrum of travel issues by email and telephone;

  • Informs employee and site management of any travel discrepancies and ensures that all staff are aware of travel procedures;

  • Prepares travel and camp bed night reports, processes and delivers travel schedule as requested;

  • Manages and coordinates emergency travel situations such as delays caused by inclement weather or mechanical issues.


  • A minimum of 5 years' experience in a travel coordinator role for camp and construction related projects.

  • Demonstrated experience developing and implementing travel policies on a construction project will be highly regarded.

  • Experience in leading a team of travel coordinators is preferred.

  • Experience with INNfinity and Concur travel booking software would be considered an asset.

  • Team player with ability to work well under pressure and comfortable in a fast-paced environment;

  • Flexibility and ability to change within strict time constraints and meet deadlines;

  • Excellent interpersonal, verbal and written communication skills;

  • Proficient in all Microsoft Office Applications; strong with Excel

  • Ability to function independently with minimal supervision

  • Experience working as a Travel Coordinator in construction industry on remote sites is an asset

  • Experience in any engineering administrative roles such as document control or with document management systems.



Some of the benefits you can expect as a Flatiron employee are:

  • Comprehensive compensation package and paid time off program

  • Industry leading 401(k)/RRSP

  • Medical/Extended Health Care, Dental, Vison and/or Provincial Medical

  • Wellness benefits & Employee Assistance Program

  • Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.