Administrative Assistant IV at Dartmouth College

Posted in Admin - Clerical 6 days ago.

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Location: Hanover, New Hampshire





Job Description:



Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Administrative Assistant IV

Department
Arts & Sciences Finance Center

Position Number
1126112

Position Purpose

Provides day-to-day administrative support to the Director and has an understanding of office operations and ensures a smooth flow of work and timely accomplishments of office objectives. Serves as point of contact for visitors.



SEIU Level
Not an SEIU Position

FLSA
Non-Exempt

Employment Category
Regular Full Time

Department Contact for Cover Letter
Amanda Bushor

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities

Key Accountabilities

Calendar Management/Communications

  • Maintains calendars, meeting requests, and other scheduling responsibilities for A&S Fiscal Officers (3).
  • Assists in planning staff meetings or training sessions with agendas and other meeting materials.

Office Support

  • Answers phone, directs calls, and records messages.
  • Ensures accuracy, thoroughness, and confidentiality of information pertaining to faculty, students, staff, departments and programs.
  • Digitizes and indexes office and faculty documentation and files.
  • Orders office and kitchen supplies.
  • Orders food for staff meetings.
  • Maintains supply inventory log for office reference.
  • Handles miscellaneous office duties (eg, maintaining emergency office telephone list, birthday lists, events).
  • Coordinated monthly shredding with Facilities.
  • Assists with projects (eg. faculty file indexing).
  • Processes and tracks work orders.
  • Processes materials for Director's authorization.
  • Coordinates, reviews and processes requests for the Computer Upgrade Program.

Staff Human Resources

  • Processes recruitment actions for hiring divisional staff by entering request and tracking search to completion (in the DORR system).
  • Schedules interviews and orientation for new staff.
  • Assists with onboarding and exiting of staff.
  • Assists with HR related communications within A&S division, including New Hire Checklist, websites, confirming and referencing central on HR processes and policies, and drafting and sending communication on behalf of A&S leadership.
  • Consults with individual supervisors regarding reorganizations, recruitment, or position review.
  • Assists leadership in collecting inclusive excellence metrics.
  • Collects performance evaluations.

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned.

PI106860672


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