Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.
Position Title Administrative Assistant IV
Department Arts & Sciences Finance Center
Position Number 1126112
Provides day-to-day administrative support to the Director and has an understanding of office operations and ensures a smooth flow of work and timely accomplishments of office objectives. Serves as point of contact for visitors.
SEIU Level Not an SEIU Position
Employment Category Regular Full Time
Department Contact for Cover Letter Amanda Bushor
Special Instructions to Applicants
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Maintains calendars, meeting requests, and other scheduling responsibilities for A&S Fiscal Officers (3).
Assists in planning staff meetings or training sessions with agendas and other meeting materials.
Answers phone, directs calls, and records messages.
Ensures accuracy, thoroughness, and confidentiality of information pertaining to faculty, students, staff, departments and programs.
Digitizes and indexes office and faculty documentation and files.
Orders office and kitchen supplies.
Orders food for staff meetings.
Maintains supply inventory log for office reference.
Assists with projects (eg. faculty file indexing).
Processes and tracks work orders.
Processes materials for Director's authorization.
Coordinates, reviews and processes requests for the Computer Upgrade Program.
Staff Human Resources
Processes recruitment actions for hiring divisional staff by entering request and tracking search to completion (in the DORR system).
Schedules interviews and orientation for new staff.
Assists with onboarding and exiting of staff.
Assists with HR related communications within A&S division, including New Hire Checklist, websites, confirming and referencing central on HR processes and policies, and drafting and sending communication on behalf of A&S leadership.
Consults with individual supervisors regarding reorganizations, recruitment, or position review.
Assists leadership in collecting inclusive excellence metrics.
Collects performance evaluations.
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.