University Accounting Assistant at Valdosta State University

Posted in Accounting 6 days ago.

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Location: Valdosta, Georgia





Job Description:


Valdosta State University


Classification Information


University Accounting Assistant

Position Information


Position Title
University Accounting Assistant


Equal Employment Opportunity Employer
It is the policy of Valdosta State University to employ people of the highest quality available based on ability, experience, training, intelligence, character, and physical fitness according to the needs of the University. No applicant for employment otherwise qualified for employment will be excluded because of race, color, sex, age, religion, creed, disability or national origin. Furthermore, no employee will be denied the benefits of, or be subjected to discrimination under any program or activity conducted by Valdosta State University based on such criteria. This policy pertains to all facets of employment including promotions, upgrading, and compensation as well as layoffs, demotions, and other terminal action.



Job Search Identifier
Staff

Proposed Salary
$25,761.00

General Summary of Responsibilities

The purpose of this position is to process all third party payments and employee reimbursement for the university community on a daily basis. The individual in this position is responsible for vendor and employees whose names start with letters A thru M. This position is also responsible for creating and updating utility payment spreadsheets, and handles all Bursary payments. Processes electronic payments for the purchasing and fuel cards. Sets up new vendors or revise when applicable, balance the open purchase order report to PO aprons, and update the accounts payable aging spreadsheet monthly. Provide auditors with information upon request. Maintains the Accounts Payable procedures manual, this includes writing the procedures manual for the position and updating it on a perpetual basis as business processes dictate. This position requires time beyond the normal operating hours of the university during peak times and especially at fiscal year-end. Other duties as assigned.

Required Qualifications

Degree in accounting,

OR

High School Diploma/GED with significant Accounts Payable and Travel reimbursement knowledge can be substituted for degree requirement.

Credit Check Required

Preferred Qualifications

4 Years related experience.

Physical Requirements

Ability to perform the essential functions of the position with reasonable accommodation.

Ability to communicate with reasonable accommodation.

Compliance Requirements

Position Requires completion of VSU's Annual Compliance Training course (such as State Business Transactions, Drug Free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interest/ Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), and Contracts 101. Supervisory positions require training in FMLA and Worker's Compensation.

Position Requires a Criminal Background Check.

Position May Require Credit Check (if using P-Card, working with Cash, etc.).

Position Full-Time/Part-Time
Full-Time, fully benefited (30+ hours)

Standard Hours
40

Essential Duties of the Position


The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Process check request payments including checking for proper signatures and cash availability.

Percentage Of Time
15 Essential Duties of the Position
The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Process purchase order payments, including verification of remaining funds, receipt of products and matching of invoice line item to PO line item.

Percentage Of Time
25 Essential Duties of the Position
The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Process and record manual payments (electronic funds transferred outside of Accounts Payable).

Percentage Of Time
5 Essential Duties of the Position
The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Develop and update spreadsheets for internal use, including but not limited to utility, PO voucher apron, AP Aging, Standing T-Auth, purchase exceptions, exempt from car-cost-comparison and traveler's whose home office is other than VSU.

Percentage Of Time
10 Essential Duties of the Position
The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Process employee travel expense reimbursement ensuring compliance with BPM and IRS regulations.

Percentage Of Time
15 Essential Duties of the Position
The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Respond to inquiries from employees regarding travel utilizing Business Procedure Manual section 4.0.

Percentage Of Time
5 Essential Duties of the Position
The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

5% - Answer questions from university personnel as well as vendors regarding payment status.

3% - Provide auditors with documentation as needed.

2% - Receive and distribute new vendor forms for process in PeopleSoft and occasionally assist with vendor set up.

Percentage Of Time
10 Essential Duties of the Position
The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

2% - Continuously review travel at April 30th through June 15th to identify employees and/or supervisors that need to be contacted in regards to travel estimates.

3% - Communicate with other departments on campus to obtain information needed to substantiate payment of an expense.

Percentage Of Time
5

Posting Details




Posting Details

Posting Number
S00792

Desired Start Date

Open Date
01/11/2019

Close Date

Reference Requests




Reference Requests

Accept Online References
No

Minimum Requests
2

Maximum Requests
3

Supplemental Questions


Required fields are indicated with an asterisk (*).
  1. What is your highest level of completed education?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Specialist Degree
    • ABD
    • PHD
  2. How many years of related experience do you have? Please explain.
    (Open Ended Question)


Documents Needed to Apply


Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents

PI106856403


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