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Executive Coordinator at Millennium Pharma, Inc.

Posted in General Business 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Boston, Massachusetts





Job Description:

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Job Description

Are you looking for a patient-focused company that will inspire you and support your career?  If so, be empowered to take charge of your future at Takeda.  Join us as a  Executive Coordinator in our Boston, MA  office. 

Here, everyone matters and you will be a vital contributor to our inspiring, bold mission.  As  Executive Coordinator   working on the Global Real Estate, Facilities and Procurement team, you will be empowered and a typical day will include:

OBJECTIVES:


  • Provides executive administrative support to the global SVP for high-level administrative and office support responsibilities to ensure the efficient running of the office.  

  • Works as a high-level executive partner, is responsive and symbiotic to the needs of the leader.

  • Understands the business and can make decisions in the leader’s absence, for example, calendar timings, travel arrangements, and routine analysis.

  • Strong communicator and decision-maker, able to liaise diplomatically with peer group to get work done.

                                   

ACCOUNTABILITIES: 


  • Manages calendar of global SVP to ensure alignment with goals and priorities.

  • Co-ordinates administrative activities globally within the Global Real Estate, Facilities, and Procurement organization.

  • Arranges travel of global SVP, works with Takeda systems to book travel and manage expenses, and completes expense reports in an accurate and timely manner.

  • Tracks, documents, and reports data using Microsoft Outlook, Word, Excel, and PowerPoint.

  • Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

  • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

  • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

  • Interfaces and communicates with internal and external customers; directs people to the appropriate resources.


  • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of stakeholders and employees throughout the company.

  • Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.

  • Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

  • Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.

  • Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.

  • Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.

  • Demonstrates discretion and confidentiality in execution of all responsibilities.

  • Performs other duties as required.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:


  • High school diploma/GED required.  Associates degree or bachelor’s degree preferred. 

  • Mature in approach.  Previously operated at the Executive Administrative Assistant level at a large, global company.

  • Minimum 8 years of relevant work experience, or equivalent combination of training and experience. 

  • Understands how work gets done in organizations and is available to the business.

  • Strong verbal and written communication skills.

  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint. 

  • Excellent verbal and written communication skills.

  • Expertise in working with real estate, facilities and procurement in a previous organisation is preferred.

PREFERRED CHARACTERISTICS:

  • Minimum of 8 years experience or equivalent combination of training and work experience..

TRAVEL REQUIREMENTS:

  • Minimal travel as required for the work, primarily for meetings.

WHAT TAKEDA CAN OFFER YOU:


  • 401(k) with company match and Annual Retirement Contribution Plan

  • Tuition reimbursement

  • Company match of charitable contributions

  • Health & Wellness programs including onsite flu shots and health screenings

  • Generous time off for vacation and the option to purchase additional vacation days

  • Community Outreach Programs

Empowering Our People to Shine

Learn more at takedajobs.com.

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Locations

Boston, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time