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Undergraduate Advising & Program Coordinator at University of California - Santa Cruz

Posted in Other 30+ days ago.

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Type: Full Time
Location: Santa Cruz, California

Job Description:

Job Number

Recruitment Type

Job Title
Undergraduate Advising & Program Coordinator

Humanities [316]

Linguistics Department

Hiring Unit
Linguistics Department

Job Open Date

Position is open until filled; initial review of application materials will begin on:

Appointment Type
Career [2]

Start Date
Immediate Opening

End Date

Shift Differential


Furlough time period

Full time

Days per week

Average hours per day

Percent of Time

Fixed or Variable*

Average hours per week

Days of the week
Mon - Fri


Additional Comments

Salary Information
Starting Salary Range: $16.43-$28.64/hourly. Salary commensurate with qualifications and experience.

Benefits Eligibility
This position is eligible for Full benefits.

Student Academic Advisor 2 [4544]

Personnel Program
Professional Support Staff (PSS)

Salary Grade

EEO/Affirmative Action Statement
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

Summary Statement
Applies professional concepts to independently provide prescriptive advice on academic policies and procedures for an academic department / college / school, including major and minor requirements, and all aspects of course requirements for degree or program completion. Receives assistance on more complex issues.

Under the direction of the Administrative Manager and Department Chair, the incumbent has responsibility for the academic advising, administration and program support for the Linguistic Department's Undergraduate Programs. The primary functional areas of this position include: (1) program planning, coordination, and administration; (2) student advising and outreach, including oversight of student peer advisor program; and (3) curricular support, including updating/editing of department materials.

Qualifications / Competencies
Basic knowledge of advising and counseling techniques.

Strong written and verbal communication skills, including active listening.

Strong organization, leadership, mentoring, and public speaking skills.

Strong computer skills including use of word-processing, collaborative file sharing programs, and database programs, including ability to extract, analyze and disseminate data.

Ability to exercise good judgement and maintain confidentiality.

Abilities in problem identification, reasoning, ability to develop original idea to solve problems; ability to multi-task.

Cultural competency and sensitivity to work effectively with a diverse group of students and faculty.

Preferred Qualifications / Competencies
Bachelor's degree in related area or equivalent experience / training.

Knowledge of departmental courses and majors.

Knowledge of department policies, procedures, and requirements.

Experience with UCSC computing applications or equivalent (i.e.-AIS (PeopleSoft), InfoView, CCLP).

Special Conditions of Employment
Selected candidate will be required to pass a criminal history background check.

Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here:*section=pen&group=11001-12000&file=11164-11174.3

Critical position requiring background check(s)*

Background check(s) required
Criminal History Review

If you selected "license, certificate or degree" above, specify the type here:

Does this position require an E-Verify check*

(Note: Certain positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check which confirms the individual's eligibility to work in the U.S.) No, this position does not require an E-Verify Check.

Will the employee be required to participate in the DMV Pull Notice program*

For More Information See:

Supplemental documents (in addition to application) applicants will be allowed to attach
Cover Letter
Optional Doc #1
Optional Doc #2
Optional Doc #3

Quicklink to Posting
(Add https:// to the front of this text to create a functioning web link)*quickFind=70816


12 Records



Applies professional concepts to independently provide prescriptive advice and assistance to students on academic and degree progress and major requirements for the department.


Monitors and evaluates students' completion of academic requirements.


Curricular and program planning support, including quarterly course scheduling; updates/edits all department outreach materials (e.g., online catalog, undergraduate web content, and admissions materials).


Assists students in determining a major, alternative academic options, scheduling conflicts, and similar issues.


Represents department at outreach and retention activities, including orientations; serves on campus committees as related to undergraduate program coordination.


Recruits, interviews, hires, trains and supervises student peer advisors.


Applies articulated courses to program/degree requirements and certifies degree completion; maintains/supports website-database for pre-approved Education Abroad courses, as related to course substitutions.


Refers students to non-academic resources as appropriate; coordinates career and professional development workshops.


Advises on moderately complex issues such as multiple degrees, or withdrawal from the University.


Advises department on scheduling needs for student course progression and requirements completion.


Identifies student needs for programs and services; communicates and exchanges information with other units of the organization and makes referrals to help students with their academic program (e.g., health service, disabled students program, Colleges / Schools, transfer center, academic departments, etc.).


Provides information to students on programs with special, clearly articulated eligibility requirements such as honors programs, BA/MA pathway, awards, fellowships/scholarships, and advanced level courses.


Safety Duties
All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

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