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Administrative Analyst at University of California - Los Angeles

Posted in Other 11 days ago.

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Type: Full Time
Location: Los Angeles, California

Job Description:

JOB SUMMARY

Requisition Number:
28125

Job Title:
ADMINISTRATIVE ANALYST

Working Title:
Administrative Analyst

Salary:
$23.04 - $45.54 hourly

Job Type:
Career

Department Name:
1295-SOCIAL SCIENCES GRANT SUPPORT

Department Website URL:
https://ssgs.ucla.edu/about/

Job Summary Statement:
Under the general direction of the Chief Administrative Officer (CAO) of Social Sciences Grant Support (SSGS) and in concert with Payroll/Personnel Manager and the Fund Managers, manage all activities of $26+ millions of intra/extramural funds for approximately 35 principal investigators. The Administrative Analyst has primary responsibility for administration of sponsored research awards for Principal Investigators (PIs) which includes procurement, expense processing, reconciling ledgers, verification of appropriateness of all charges, resolution of expenditure problems, generation of timely, accurate financial reports with insightful projections to aid PIs in proper grant administration, pre-award process (budget development, compiling grant components for submission), set-up and close out award, create agency financial reports, maintenance of files, etc. Serves as departmental liaison to other key University administrative units to coordinate these actions (Office of Research Administration which includes the Office of Contract & Grant Administration, Research Policy & Compliance, Extramural Fund Management, Human Research Protection Program, Research Safety and Animal Welfare).

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

15 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Recent demonstrated ability to perform and coordinate necessary accounting/fund management actions in accordance with policies and regulation of the University and major federal, state, and private extramural funding agencies.

Required


Familiarity with other campus organizations and resources (OCGA, Extramural Fund Management, General Accounting, etc.)

Required


Detailed working knowledge of Bruinbuy/PAC, Travel Express, EDB, PTR, QDB, TOF and other on-line systems.

Preferred


Working knowledge of accounting principles and practices to design and manage financial accounting and reporting systems.

Required


Interpersonal skills to establish and maintain effective working relationships with a wide range of faculty, staff, students, and public.

Required


Ability to work effectively with conflicting demands, changing priorities, a wide variety of simultaneous tasks, and a heavy workload.

Required


Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, policies and procedures.

Required


Skill in working independently, expediting assignments with minimal direction, and identifying potentially more effective methods of work operation. Ability to initiate projects and follow through with their implementation with minimal supervision

Required


Ability to effectively represent the needs/views of the PI or Department to upper level campus administration, other University administrators, the public, etc., efficiently, with tact and diplomacy

Required


Ability to use and manipulate financial database system to produce adhoc & systematic reports.

Required


Working knowledge of proposal processes for extramural agencies such as NSF, NIH, and NASA, including creating detailed budgets and creating subcontrats and subawards. Working knowledge of proposal systems such as Fastlane, Grants.Gov, and S2S.

Required


Education and/or experience in administrative analysis, preferably in a college or university or other research environment

Required


Proficient knowledge computer and software (e.g. MS Word, MS Excel, MS Access, Adobe Acrobat, etc.) to prepare and monitor expenditure reports, databases, and web based programs.

Required


Proficient knowledge computer and software (e.g. MS Word, MS Excel, MS Access, Adobe Acrobat, etc.) to prepare and monitor expenditure reports, databases, and web based programs.

Required


Knowledge of webpage platforms such as Wordpress, Wix, SiteBuilder, and Dreamweaver. Familiar with FTP or SFTP file transfer for web maintenance

Preferred

ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
06-29-2018

External Posting Date:

Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=73415

Special Instructions:

Contact information:

Number of Positions:

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
N/A

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:

POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.

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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force