Sr. Administrative Analyst Supervisor at University of California - Los Angeles

Posted in Other 5 days ago.

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Type: Full Time
Location: Los Angeles, California

Job Description:

JOB SUMMARY

Requisition Number:
28133

Job Title:
ADMINISTRATIVE ANALYST, SENIOR, SUPERVISOR

Working Title:
Sr. Administrative Analyst Supervisor

Salary:
$4,842 - $9,591 monthly

Job Type:
Career

Department Name:
0865-MOLECULAR, CELL & DEVELOPMENTAL BIOLOGY

Department Website URL:

Job Summary Statement:
Responsible for the financial services of all operational and sponsored research activity for approximately 28 Principal Investigators (PIs) in the MCDB Group, which consists of the Department of Molecular, Cell, and Developmental Biology and the Minor in Biomedical Research IDP. This position has a leadership role in development of departmental policies for fund management and C&G administration, ensuring that unit goals are met. Includes responsibility for review and authorize pre-award proposals, preparation of monthly analyses of account activity, including prior periods and future projections, interpretation and explanation of University and extramural funding agency accounting procedures and requirements for PIs, and solve any unusual problems. This position is also responsible for the financial management of the departmental operating budgets, including multi-period planning for permanent and temporary funds from multiple state and university sources. Responsible for financial oversight of service units belonging to the Life Sciences Confocal Microscope Facility, for example, including rate development, applications, and income/recharge accounting. Supervise, train, and support the work of the four other team members to ensure the financial integrity of the accounts administered. Acts as departmental liaison to other key University administrative units to coordinate these actions (EFM, OCGA, etc.) Utilizes QDB and front end tools for collection of financial information used in preparation of periodic and ad hoc reports for PI's, Chair and CAO.

Percentage of Time:
100.0

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

18 Records


QUALIFICATIONS
REQUIRED/PREFERRED


1. Demonstrated skill in managing funds from multiple sources.

Required


2. Demonstrated skill in reading and interpreting technical documents, such as agency policies, statements, manuals, award documents and other materials.

Required


3. Ability to effectively communicate complex financial and administrative information to a diverse clientele, including PI's, Chair, CAO, and Dean.

Required


4. Demonstrated working knowledge of federal and state contract and grant policies and procedures, including proposal preparation requirements for life science disciplines.

Required


5. Skill in using the online BruinBuy and Travel Express systems.

Required


6. Knowledge of accepted procurement practices. Ability to negotiate successfully with vendors.

Required


7. Demonstrated working ability to correctly balance ledgers and to generate adjustments in a timely fashion.

Required


8. Strong knowledge of payroll and personnel practices, policies and systems.

Required


9. Ability to analyze financial information from multiple sources and to generate accurate and timely reports.

Required


10. Skill in writing clear, correct business memoranda, letters, reports and other material.

Required


11. Demonstrated skill in designing and implementing spreadsheet and database tools for financial and administrative purposes.

Required


12. Ability to speak clearly and distinctly, using appropriate language.

Required


13. Skill in using word processing and other software to generate forms, templates, documents and other materials.

Required


14. Demonstrated ability to calculate accurate budgets, including projections.

Required


15. Demonstrated ability to expedite administrative processes correctly and to meet close deadlines.

Required


16. Demonstrated ability to supervise effectively and to create a team atmosphere that fosters collaborative cooperation among team members.

Required


17. Demonstrated working knowledge of operating accounts, including permanent (19900) and temporary budgets (state, opportunity, overhead return, course materials fee funds).

Required


18. Working knowledge of service unit accounting, including rate calculations, applications, income and recharges, and special restrictions.

Required

ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
06-29-2018

External Posting Date:

Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=73423

Special Instructions:

Contact information:

Number of Positions:

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:

POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.

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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force