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Occupancy Planner at Jones Lang Lasalle

Posted in Other 11 days ago.

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Type: Full Time
Location: Palo Alto, California

Job Description:

Our Corporate Solutions Group is currently seeking an Occupancy Planner to join and help our team successfully manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level.

SCOPE OF ROLE

This highly visible Workplace Planner will be responsible for assisting with moves/adds/changes, occupancy planning and move coordination for our 1.4 million square foot Palo Alto campus headquarters. This role is part of a cohesive team of four and reports into the Palo Alto Sr. Planning Manager.

This role requires interfacing with many partners at all levels (internal customers and external vendors and contractors). Strong communication skills are mandatory and necessary to resolve issues from multiple stakeholders across the organization.

The Workplace Coordinator/Planner will also be responsible for assisting the two Planning Managers and Move Manager in coordinating and managing moves, managing small projects/reconfigurations, seat planning and supporting workplace requests from our partners. The person must be able to adapt and change direction quickly, problem solve in a dynamic environment, and project manage with a wide variety of stakeholders.

WHAT DOES THIS JOB INVOLVE?

BEING IN THE FOREFRONT
As an Occupancy Planner, you ll be assisting with the development of migration plans and sequencing of group-level and individual moves as well as facilitating and/or resolving planning issues identified in the customer planning meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You'll recommend, educate, and enforce space policies/standards, procedures and protocols and notify your client of customer requested exceptions. Our OP will assist in developing site-specific Planning Strategies with Senior Leadership.

HAVING THE KNOW-HOW
You ll need to have great knowledge in Corporate Real Estate. In this role, you will prepare and update project status reports on actual seat demand versus projected seat demand at the building level. You ll also report the current supply and capacity, and forecasts inventory changes as required. You ll be charged with assembling, updating and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon. You ll work with the client to reconcile discrepancies with top-down projections as well as track and report actual seat demand at the group level.

BEING A TRAILBLAZER AND BREAKING NEW GROUND
To be successful in this role, you should be able to ensure accurate reporting of information and foster critical relationships between various individuals and organizations. Communication channels will exist with:

* The Move Coordination team to review and approve moves, develop migration plan and conduct facility audits

* Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership s numbers and those collected at the group-level;

* The Corporate Finance group to gather Top-Down projections

* Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues;

* Project and Facilities management teams to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy.

* Other Occupancy Planners to ensure cross campus/portfolio strategy plans are developed.

SOUND LIKE YOU? BEFORE YOU APPLY, IT S ALSO WORTH KNOWING WHAT WE RE LOOKING FOR:

SMART
A Bachelor's Degree in Architecture, Construction Management, Design or related field is required; along with a minimum of 3 5 years of experience in a corporate environment. Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable.

DYNAMIC AND HIGHLY SKILLED
You ll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses. You will be successful if you have advanced skills in Microsoft Excel (pivot table, vlookup, cell calculations), and AutoCAD (basic test-fits and square foot calculations). Proficiency in Microsoft Office suite and the ability to consolidate data and floor plans into PowerPoint for presentations to client and lines of business is highly valued. You ll be effective in you role by learning to ask the right questions to understand the underlying needs of our clients. You ll discover how to be proactive and innovative with solutions your stakeholders.

ORGANIZED, OPEN AND FLEXIBLE
Excellent communication skills are important both written and spoken and we ll expect you to work independently, multi-task, and manage your time to meet deadlines. You keep on top of things as you ll often need to reorganize your time day to day, to deal with your team s changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will successful in the role. Most importantly, you ll want to work as part of a diverse supportive and talented team.

WHAT YOU CAN EXPECT FROM US
You ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We ll offer you a competitive salary and benefits package.

With us, you ll develop your strengths and enjoy a career full of varied experiences. We can t wait to see where your ambitions take you at JLL.

With us, you ll develop your strengths and enjoy a career full of varied experiences. We can t wait to see where your ambitions take you at JLL.

Apply today!

JLL IS AN EQUAL OPPORTUNITY EMPLOYER

JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com