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Dealer Services Coordinator II at Cox Automotive

Posted in Other 30+ days ago.

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Type: Full Time
Location: Dallas, Texas

Job Description:

Monitor and coordinate activities associated with the preparation and sale of customer vehicles throughout the auction process in ways that meet or exceed customer expectation and contribute to efficient sales operations.

* Monitors vehicle preparation and sale process and communicates with lane, department managers, market sales team, and other coordinators to ensure each vehicle crosses the auction block on sale day and ensures vehicles are re-run if necessary

* Provides direct communications link to customers to ensure their expectations are met and service issues are resolved

* Educates dealers on all Manheim products and services

* Investigates, troubleshoots, and resolves customer problems and issues

* Serves as a liaison between customers, sales teams, and location personnel to reconcile problems and to maintain a high level of customer service

* Walk vehicles for/with account representative and make recommendations for reconditioning to increase vehicle value

* Reviews vehicles in sales line-up, locates missing vehicles, and coordinate with customers and operations to ensure that vehicles are prepared for sale (i.e., approval for repairs, frame checks, mileage, and VIN check)

* Maintain communication with vehicle check-in and lot operations to ensure all required processing is completed on dealer vehicles (i.e., recon, inspections, details, etc.)

* Follow- up as necessary

* Coordinate with lot operations and quadrant coordinators to ensure appropriate scanning and organization of account vehicles

* Review vehicles in sale line up, locate missing vehicles, and work with account


* Clarifies and understands the broader purpose of one s own work

* Generates innovative ideas and solutions to challenges/opportunities

* Identifies ways to streamline and/or improve work processes

* Adapts in the face of ambiguity or uncertainty

* Embraces changes affecting one s area


* Incorporates feedback from customers to improve customer service

* Delivers impactful, timely solutions that are meaningful to the customer

* Follows up with customers to ensure problems are solved

* Addresses customer needs by identifying the right people and resources from across the enterprise


* Encourages people to draw on each other to work together effectively, within and across teams

* Demonstrates we versus me thinking

* Builds and cultivates relationship networks across the organization

* Works cooperatively with people from diverse perspectives and backgrounds


* Establishes realistic plans and work schedules

* Identifies and leverages support and/or resources needed to carry out own work

* Negotiates/re-negotiates priorities and competing demands for one s time

* Surface problems and removes obstacles in order to move the work forward in a timely manner

* Takes the initiative to achieve high levels of productivity and quality


* Demonstrates urgency around activities that drive the business

* Addresses and resolves conflict directly and constructively

* Establishes a trusted advisor, consultative relationship with customers representative to ensure vehicles are ready for sale, various products and services provided by Manheim

* Provides clear and thorough information to others (e.g., verbal, written, email. presentations, meetings)

* Follow all safety and health procedures

* Perform other duties as assigned by management

* Listens actively and carefully to others opinions and ideas

* Tailors communication to the appropriate audience

* Shares viewpoints openly and directly with others

* Shares timely updates and information with relevant parties

* Demonstrates composure under pressure


* Seeks opportunities to acquire new knowledge and skills

* Shares own experience and expertise with others

* Accepts feedback openly, without becoming defensive Learns from experiences, including successes, setbacks, and/or resistance

* Provides honest, timely feedback to others, even if uncomfortable


* High School Diploma or equivalent required

* Effective communication (written and spoken) and interpersonal skills required

* Ability to work in a high performance, fast-paced team environment

* Computer skills, including ability use Internet and MS Office

* Ability to adapt to and work effectively within a constantly changing environment

* Excellent customer service and problem solving skills required

* Ability to sit or stand for prolonged periods of time

* Ability to perform repetitive tasks

* Manual dexterity

* 1 - 3 years Auction experience or 2 - 4 years dealership experience strongly preferred.

* Experience in sales support role desired

About Cox Automotive

Cox Automotive is transforming the way the world buys, sells and owns cars with industry-leading digital marketing, retail, financial and wholesale solutions for consumers, dealers, manufacturers and the overall automotive ecosystem worldwide. The Cox Automotive family includes Autotrader , , Dealertrack , Kelley Blue Book , Manheim , NextGear Capital , vAuto , VinSolutions , Xtime , incadea , and a host of other brands. With a complete and connected view of the automotive ecosystem, Cox Automotive is a global company connecting people, cars and capabilities with services that link the automotive value chain. Cox Automotive is a subsidiary of Cox Enterprises. For more information about Cox Automotive, visit

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

ORGANIZATION: Cox Automotive

PRIMARY LOCATION: US-TX-Dallas-5333 W Kiest Blvd


JOB LEVEL: Individual Contributor

SHIFT: Day Job


SCHEDULE: Full-time