Governance and Compliance Specialist at Levi Strauss & Co.
Posted in General Business 30+ days ago.
This job brought to you by eQuest
Location: San Francisco, California
We believe that clothes — and how you make them — can make a difference.
Since 1853, we’ve been obsessed with innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do.
A company doesn’t last 160 years by standing still. It endures by reinventing itself, striving to delight its consumers, winning in the marketplace, and by remaining true to its values. We employ more than 17,000 people around the world – supporting great brands, including Levi’s®, Dockers® and Denizen®. Our employees are committed to innovation, creativity and collaboration.
Put simply, if you’re looking for a new opportunity, this is a great place to grow your career. Levi Strauss & Co is seeking a Governance & Compliance Coordinator to provide advanced and diversified support to members of the Corporate Governance and Compliance teams.
Governance Function - Board of Directors, Shareholders and Family Council
Manage meeting logistics and arrangements, including meeting room reservations, phone conferencing arrangements, AV equipment (with IT), catering, and complex scheduling of meetings.
Respond to inquiries from the executive teams regarding format requirements and submission deadlines for Board meeting materials. Assist in creation of materials (PowerPoint) when requested.
Prepare and submit paperwork for payment of directors’ retainer on a quarterly basis and reimbursement of director expenses.
Compile, copy, and assemble Board meeting materials and other documents (electronic and hard copy).
Consolidate and organize pre- and post-meeting materials for retention. Pack and ship physical records to offsite storage.
Communicate with outside directors regarding their travel itineraries and make arrangements for hotel and ground transportation, including follow up communications regarding travel schedule changes. Communicate and confirm all arrangements directly with Directors and their assistants.
Support stock valuation process, including logistical arrangements, communication with external valuation firm and management participants, and mailing of final reports to shareholders.
Maintain shareholder contact information, including home/office addresses, email and phone numbers and ensure up-to-date information for shareholder communications.
Coordinate shareholder communications, including quarterly shareholder financial mailings.
Support other shareholder engagement activities, which may include offsite tours of Company facilities, educational sessions, receptions, dinners, etc.
Ethics and Compliance
Provide administrative and logistical support for a variety of Global Ethics and Compliance Program and cross-functional activities, including internal task force activities and the rollout of new compliance programs.
Provide administrative support for internal training, policy updates, and awareness activities.
Support a variety of record-keeping activities.
Support the preparation of periodic reports to senior management and the Board.
Problem Solving and Decision Making
The Governance and Compliance Specialist operates under general direction and guidance from, and provides general support to, the Corporate Secretary, the Chief Counsel, Governance, Finance and Compliance, and the Senior Director of Global Ethics and Compliance. The individual in this position applies excellent organizational and planning skills, professionalism, and good judgment in managing the logistics for Board, Shareholders and Family Council meetings, with the ability to distinguish the differences in approach between the three meetings. This individual must be able to manage highly sensitive and confidential information, both with respect to the Governance and Compliance functions. The Governance and Compliance Specialist must be comfortable communicating with directors, key shareholders, and senior executives. He/she must build and sustain credibility with these stakeholders and their assistants, requiring accurate and polished communications. This individual must gain an understanding of family shareholder dynamics and idiosyncrasies.
College degree or equivalent work experience is required, plus five years of experience providing administrative support to senior level management in a corporate or law firm environment. Exceptional planning, organization and interpersonal skills are necessary, as are verbal and written communication skills and the ability to manage multiple, time-bound, detailed and high-visibility tasks.
Proficient in MS Office suite.
LOCATION1155 Battery St. San Francisco, CA, 94111
FULL TIME/PART TIMEFull time