Purchasing Manager at Washington Suburban Sanitary Commission

Posted in Other 12 days ago.

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Location: Laurel, Maryland

Job Description:

Functional Title
Purchasing Manager

Recruitment Category Type

Functional Category
Procurement & Supplier Diversity


FLSA Status

Requisition Number

Number of Vacancies

Job Level

Job Code

Job Description Summary

Purchasing Manager supporting A&E & Construction

Organization Name

Reports to
Division Manager, Procurement

Full or Part Time
Full Time

If Part Time how many hours per week

Regular or Temporary

Position End Date (if temporary)

Work Schedule

Mon - Fri
Schedule subject to change based on business needs.

Position Location

Position Summary Information

General Summary

Serves as one of the Procurement Managers responsible for ensuring that teams possess the required knowledge, skills and abilities in order to increase the effectiveness and best use of the available procurement staff resources. Performs management analysis to ensure that Procurement's organizational goals are met. Assists Procurement team members in the execution of their individual training plans.

This position supervises and mentors the Procurement services teams to enable them to effectively complete all team assigned tasks and projects in an effective and efficient manner. Employee is responsible for planning, budgeting, training, coaching and evaluating overall Division performance for all activities related to the acquisition of materials, supplies, and services for user organizations. This position is tasked with delegated authority to interpret issues according to procurement policies, procedures and regulations. Employee has the primary responsibility for providing feedback to teams to maximize team performance, production, and effectiveness and reporting status to the Division Manager. The incumbent has substantial contracting authority and makes all Procurement Services team decisions on procurements within this delegation of authority. Performs management analysis to ensure that procurement organizational goals are met. Incumbent receives general policy direction from the Procurement Division Manager.

Essential Functions

  • Supervises, directly or indirectly, one of the two Procurement Services teams - Goods & Services Team and Construction & Engineering Team, including selecting, training, assigning and evaluating work, coaching, counseling, disciplining, and/or termination.
  • Assists Procurement team members in the execution of their individual training plans.
  • Acts as facilitator of the procurement process to ensure smooth operation.
  • Guides the procurement teams to help the teams become self-manageable to achieve work objectives and goals.
  • Assists teams in the development of team-based work plans and team member career development plans as required.
  • Prepares elements of the annual budget for the Division as directed.
  • Interprets procurement policy, regulations, and program priorities in order to provide sound technical guidance and support to teams.
  • Designs, coordinates and conducts training of procurement staff, end-users, requestors, other service providers, and vendors on procurement related matters as well as procurement technology tools.
  • Oversees presentation of contract packages and recommendations to senior approving authorities.
  • Oversees and ensures the successful completion of service level agreements with customers for the Procurement Division.
  • Maintains even distribution of work among teams by review, analysis and feedback of workload based on commodity spending patterns.
  • Provides advice and assistance to teams.
  • Reviews and analyzes team effectiveness.
  • Oversees consultations with responsible program officials on operational needs and fiscal problems as required.
  • Analyzes and interprets various regulations and requirements (including but not limited to the Sanitary District Laws, and the Purchasing Manual) and communicates statutory changes to teams to assure compliance.
  • Facilitates regular Procurement Division meetings to discuss problems, suggestions, and recommendations for improved work that impact commodity teams.
  • Oversees coordination with Commission managers and staff to insure effective and efficient processing of all contract actions and to ensure resolution of problems as required.
  • Works with Office of Supplier Diversity & Inclusion (OSDI) to support contract participation by SDI vendors and to resolve any SDI issues between the User Departments and the SDI team.
  • Trains procurement staff, customers, and suppliers on procurement principles, practices and techniques.
  • Oversees negotiations with contractors to resolve protests; claims and disputes as required.

Other Functions
  • Serves in the capacity of Procurement Division Manager as required.
  • May serve as a Contracting Officer on both formally advertised and negotiated contracts within delegated authority.
  • Reads and reviews technical journals and consults with teams and outside organizations to keep abreast of technological advancements affecting procurement.
  • Performs other related duties as assigned.

Work Environment And Physical Demands
  • Work performed primarily in office environment.

Required Knowledge, Skills, And Abilities
  • Thorough knowledge of administrative practices of procurement processes, regulations, requirements, restrictions, provisions of contract law, especially related to the public sector.
  • General knowledge of contract law, accounting principles, and cost analysis techniques.
  • Ability to write clear and concise reports, memoranda directives, and letters, and to develop comprehensive plans.
  • Ability to communicate effectively, orally and in writing.
  • Ability to manage operations and evaluate professional and administrative staff.
  • Ability to establish and maintain effective working relationships with program managers, vendors, and other clients.
  • Ability to train, coach, and mentor paraprofessional and professional staff.

Minimum Education, Experience Requirements
  • Bachelor's degree from an accredited college or university in Business, Engineering, Construction Management, Business, Information Technology, Public Administration or a related field.
  • 7 years of progressively responsible experience in procurement.

  • 7 years of progressively responsible experience in Procurement, Logistics, Finance, Engineering or Project Management, including 2 years of contract administration experience.

Additional Requirements
  • Completion of the Washington Suburban Sanitary Commission Financial Disclosure statement within 30 days of employment and annually thereafter.

  • Certified Public Purchasing Officer (CPPO) or Certified Purchasing Manager (CPM), Certified Professional Contracts Manager (CPCM) or equivalent.
  • Supervisory experience.

$86,844 - $132,571

Posting Detail Information

EEO Statement

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date

Open Until Filled

Special Instructions to Applicants

Additional Information

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. * Do you have a Bachelor's degree and 7 years of experience in procurement - OR -7 years of experience in Logistics, Finance, Engineering or Project Management, including 2 years of contract administration experience
    • Yes
    • No
  2. * Do you have Supervisory experience?
    • Yes
    • No
  3. * Do you have any of the following Certifications from an accredited procurement program; such as a CSCP, CPSM, CPPO, CPSD, CPPB, CPIM, or designation as a Federal Government Acquisition Professional certified to a level II or equivalent?
    • Yes
    • No
  4. Are you an honorably discharged veteran of the United States armed forces who was a bona fide resident of the state of Maryland when you entered the U.S. military?
    • Yes
    • No

Applicant Documents