Job Description: Open to ALL U.S. Citizens Opening Date : February 16, 2018 Closing Date : March 30, 2018 @ 11:59 pm (EST) Questions regarding this opening should be directed to Penny Reed at (202) 323-3085 or Penny.Reed@ic.fbi.gov Job Summary Position: Contract Specialist, GS 13/14 Division: Finance Unit: Information Technology Contracts Location: Washington, DC Working Hours: 8:00 a.m. - 4:30 p.m. (Flexible) Salary:GS 13 - $96,970.00 - $126,062.00 - GS 14 - $114,590.00 - $148,967.00 Full Performance level: GS - 14 Number of Positions Available: 1 Duration: Full Time/Permanent Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications. Key Requirements • Must be a U.S. citizen • Must be able to obtain a Top Secret clearance ALL applicants must verify completion of the basic education requirement by submitting a copy of college transcripts by the closing date of the vacancy announcement. Mission Statement: The mission of the FBI is to protect the American People and uphold the Constitution of the United States. Major Duties: GS 13:
Has primary responsibility for the award, administration and termination of complex long-term contracts in support of major Bureau program.
Responsible for the award and administration of long-term contracts supporting the Bureau's major systems and projects.
Coordinates the activities and serves as the leader of the negotiation team.
After award, controls and monitors contract performance by close coordination with Contracting Officer's Technical Representative and prime contractor and all sub-contractors.
Perform Pre/Post award functions involving highly specialized procurements, typically involving systems or programs such as research, development, or production of extensive, specialized equipment/systems, state-of-the-art information technology products, equipment/services impacting customers, or similarly complex commodities/services integral to national defense security.
Perform procurement planning to identify large-scale systems, components, equipment, and services to be acquired by contract. Develop procurement objectives, interims of competition and price range, establish the contractual strategy for the overall acquisition, and construct contractual vehicles.
Develop cost accounting and life-cycle acquisition plans, appropriate milestone charts, and related schedules to plan develop and administer all contractual aspects of the agency travel acquisition program. Direct the development of the source selection plan and oversee the Source Selection Board. Develop pre-negotiation positions and strategies, determine the types of contract and negotiation authority to be used and prepare any justifications.
Prepare determinations, findings, and solicitation documents. Performs detailed analyses of all elements of cost in contractor proposals and make competitive range determinations. Conduct pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract. Obtain appropriate data from business and technical officials. Function as lead contract negotiator in developing pre-negotiation strategies. Coordinate with a broad range of Federal customers, Federal finance organizations, legal, and other interested parties.
Serve as principal advisor to program officials, representing the agency in procurement planning meetings. Provide expert technical guidance, coordination, and consultation to identify procurement objectives and methodologies, implement new developments, and provide policy interpretation to various contracting activities.
Direct the full range of contract administration actions required for the programs. Terminate contracts for the convenience of the Government or default by the contractor. Issue necessary modifications. As needed explore new or innovative contracting approaches to arrive at an equitable contractual arrangement. Direct disposition of claims and similar matters.
As a contract specialist responsibilities include utilizing commercial best practices, realizing significant efficiencies, and experience with Category Management.
Qualifications and Evaluations Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement. Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status. Your application will then be placed in one of three categories: Most Competitive, Competitive, or Least Competitive. Names of candidates in the Most Competitive category will be sent to the hiring official for employment consideration. Veterans' preference will be applied. All applicants will be rated on the following Competencies: • Communication • Problem Solving/Judgement • Project Management • Information Management • Contracting/Procurement • Flexibility/Adaptability Positive Education Requirement This position has a specific education requirement; all applicants must verify completion of this basic educational requirement by submitting a copy of their college transcripts by the closing date of the vacancy announcement. To minimally qualify all applicants must meet the basic requirements from A or B as listed below: A. A 4 year course of study leading to a bachelor's degree with a major in any field OR B. At least 24 semester hours in any combination of the following field: accounting, business, finance, law, contracts, purchasing economics, industrial management, marketing, quantitative methods, or organization and management. • Basic requirements for GS 13 and above: 1. Completion of all mandatory training prescribed by the head of the agency for progression to the GS-13 or higher level contracting positions, including at least 4-years' experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of that position, and must have provided the knowledge, skills and abilities to perform the work of the position. AND 1. A 4 year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. 2. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D. 3. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of paragraph A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver, the agency may later reassign that individual to another position in the same grade within that agency without additional waiver action. Education completed in foreign colleges or universities may be used to meet the above requirements provided you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. Specialized Experience (SE): In addition to the above basic education requirement,GS-13: Applicant must possess at least one (1) year of specialized experience equivalent to the GS-12 grade level. SE is defined as follows: .• Planning, developing, and establishing of long and short range procurement and contracting plans, strategies and approaches for overall acquisitions and life cycle programs. • Interpreting and applying relevant laws, regulations, policies, standards and procedures to specific contracting issues. In addition to the specialized experience above, GS 14: Applicant must possess at least one (1) year of specialized experience equivalent to the GS 13 grade level. SE is defined as follows: • Experience in IT Government Contracts to include service and software, IT Engineering and Development of Systems and IT Agile contracting. • Preparing solicitation documents and incorporating Federal Acquisition Regulations (FAR) and other provisions such as service contract acts, cost escalation factors, negotiation, execution and pre/post award management. • Analyzing difficult contractual issues and identifying course of action. Desired but not required :Applicants with the following certifications are highly desirable:
Federal Acquisition Certification Contracting (FAC-C) level II
Federal Acquisition Certification Contracting (FAC-C) level III OR
Department of Defense Aquisitions Workforce Improvement Act (DAWIA) certification level II
Department of Defense Aquisitions Workforce Improvement Act (DAWIA) certification level III
How to Apply The following instructions outline our application process: Step 1: Click the "Start" button to begin an application. You will be prompted to either Sign In to continue the application or to register with FBIJOBS if you don't already have an account. Step 2: Follow the Step by Step process to submit an application. You will be guided through each step in the process. You are required to complete all sections of the application to successfully submit your application. Required Documents To apply to this position, interested applicants must provide a complete application package by the closing date which includes: 1. Your resume, specifically noting relevant work experience and associated start and end dates 2. A complete assessment questionnaire 3. Other supporting documents : • College transcripts, if qualifying based on education or if there is a positive education requirement • Notification of Personnel Action, SF-50 • Most recent Performance Appraisal; not applicable to current FBI employees • Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later How to Attach Documents To attach documentation as part of your application, please follow the instructions below. Step 1: Follow the steps of the application process until you reach the Attachments step. Step 2: Click "Add Attachment". Step 3: Select the appropriate Attachment Type (or "Other" if one is not available). Step 4: Populate the "Attachment Purpose" field. Click "Continue". Step 5: Choose the device on which the attachment is located. Step 6: Upload the desired attachment. Step 7: To add additional attachments at this point in the application process click the "+" on the Attachments step. To attach documentation to your Global Profile please follow the instructions below: Step 1: Login to your FBI Jobs account, and click "My Submissions". Step 2: Click the "Add Attachment" located under the "Cover Letters and Attachments" section. Step 3: Follow steps 3 - 6 above. You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance. What to Expect Next Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process. Additional Information • The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service. • Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation. • Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. You application will be evaluated solely on the basis of information you have submitted. • If you are hired, you will be required to serve a two-year probationary period. Probationary employees are generally precluded from being considered for all job opportunities until 12-months of their probationary period has concluded. Probationary Employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI. • Memorandum of Understanding: Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum of Understanding): a. Percent of time worked in the particular position (cannot conflict with main duties) b. The month/year work began c. Frequency worked (i.e., daily, monthly, etc.) d. Specific duties performed Attach the Memorandum of Understanding to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other." Veterans' Preference If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume and application. Your veterans' preference entitlement will be verified by the employing agency. Nepotism Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion. During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process. Reasonable Accommodation Request The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at REASONABLE_ACCOMMODATIONS@ic.fbi.gov, telephone at 202-324-2158, or FAX at 202-324-3976. Your request will receive an individualized assessment. This e-mail address is only for reasonable accommodation requests. Please do not submit your application and/or any questions unrelated to reasonable accommodations. Should any applications be received, they will not be forwarded for consideration during the hiring process. Equal Employment Opportunity The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise prohibited by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit factors. Benefits The FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees: http://www.opm.gov/insure/new_employ/index.asp