Administrative Coordinator at Land O'Lakes

Posted in General Labor 23 days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Acampo, California

Job Description:

The agriculture and food industries are growing fast. With a variety of positions in a lot of different places, Land O’Lakes has just the job for you. Land O'Lakes, Inc., ( one of America's premier agribusiness and food companies, is a member-owned cooperative with industry-leading operations spanning the spectrum from agricultural production to consumer foods. With 2015 annual sales of $13 billion, we manage some of the most respected brands including LAND O LAKES® Dairy Foods, Purina Animal Nutrition and WinField Solutions. To all the big thinkers, the leaders, future leaders, change makers, hard workers and everyone with a passion for doing something meaningful—we want you on our team. Land O'Lakes is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. Land O’Lakes, Inc. enforces a policy of maintaining a drug-free workforce, including pre-employment substance abuse testing.

The Land O’Lakes Supply Chain & Operations division provides strategic leadership across the company’s many business units.  The team plays a significant role in fueling revenue growth and profitability through operational excellence, quality, process improvement and innovation.  By partnering closely with Finance, Marketing and Human Resources, the team delivers value to Land O’Lakes business units, members and customers.

Position Purpose

Do you enjoy being the "Go to" person?  Is multi-tasking and making-things-happen your passion?

The ideal person will provide leadership, direction, and supervision to office personnel ensuring timely and accurate processing of all work processes and procedures.  This role will focus on continuous improvement of all work processes and procedures. To work with office and management personnel to identify opportunities for improvement. To assist management in performing a wide variety of routine tasks.

This position exists to lead the efforts of continuous improvement and total margin management initiatives of office processes and procedures, as well as providing administrative assistance to the plant management staff. The outcome will involve improved performance efficiencies in the office, as well as reducing the amount of task related work the plant management staff presently performs, allowing them to focus their time on continuous improvement in the manufacturing area, product quality improvements, employee training, employee safety training, etc. This position will require communications skills, tact, personation and negotiation skills.

Required Experience & Education:

-High School Diploma and three (3) plus years’ administrative support with two (2) plus years of customer service experience preferably from Manufacturing or Distribution/Warehouse environment

-Proficient computer skills – MS Office suite

-Must be flexible and willing to assist with a variety of projects and new responsibilities within the company

Required Skills / Competencies Required:

Administrative/Program Support:

-General administrative support to the business unit and plant operations.

-Prepare/review invoices and tracking

- Strong interpersonal / organizational / multi-tasking skills

-Effective communication skills (written, listening, and oral)

-Ideal candidate is a self-starter, shows initiative, and is a team player

-Special projects and initiatives as identified and assigned

-Self-starter with ability to make decisions, exercise sound judgment, and use initiative.

-Proficient in the use of computer software including Word, Excel, and PowerPoint

-Takes ownership of all assigned tasks. Asks for help or training when needed

-Bilingual English/Spanish is highly preferred

Customer Service/Systems Support:

-Provide general assistance to customers on various inquiries.

-Assist supervisors and managers with various inquiries

-Resolve and investigate inquiries from internal/external customers

-Provide support for other identified programs

Payroll Administration/General Reports:

-Process daily and bi-weekly payroll activities

-Ability to work and communicate with sensitive confidential information

-Create/maintain routine and ad hoc reports

- Investigates and troubleshoots payroll and scheduling discrepancies in ADP-E/Time

-Maintain attendance reports, STD/FML, disciplinary, etc.

-Manage contingent workforce program

-Schedule/complete new hire processes (drug tests, physicals, background checks), employee security/time badges, etc.

-Maintain AAP logs and job files

-Update employee new hire documents and packets

-Assist with new hire orientations

Hours:  7 AM - 4:30 PM (M-F) This role may require overtime or weekends as needed.

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