Job Summary: Assists the Medical Education Department in the administration and daily operations of the rotating/visiting residents, medical students and other Medical Education duties.
Minimum Job Requirements:
3 or more years of administrative experience or equivalent required
Knowledge/Skills/Abilities:
Bachelor’s Degree or some college courses preferred
Previous Medical Education experience preferred
Ability to communicate verbally and in writing
Able to adapt and react calmly under stressful conditions
Able to set priorities and meet deadlines
Able to prioritize and successfully handle multiple concurrent tasks
Strong problem solving skills
Strong attention to detail
Able to work in a team environment
Able to work independently and flexibly with minimal supervision
Able to represent department/function in a professional, courteous and efficient manner
Job Specific Duties:
Serves as liaison between the department and numerous affiliated institutions. Ensures that rotators’ schedules and processing documents are in order and compliant with system policies.
Processes 15-20 rotating residents and ensures all documentation (background checks, immunization records, EMR, training licenses, NPI, security requests, etc.) are all in order and in compliance.
Coordinates rotations and paperwork for visiting residents/fellows; schedules, obtains clearance from the specialty department, and ensures evaluations are completed and returned to their program.
Plans orientation for rotating residents, medical students, and visiting residents.
Participates in data gathering and accurate entry into the IRIS system, a national residency system/ database that is tied to federal GME funding for the system and which is subject to ongoing audits.
Serve as liaison and point of contact for third year medical students from St. George’s Medical School and Nova, PA students, AA Students, shadowers, and visiting 4th year medical students.
Processes medical students’ orientation, IT access, EMR training, scheduling, oral exams, evaluations, & L6 verification of training forms. Maintains communication with students’ registrar’s office.
Prepares and submits quarterly billing statements/invoices to respective schools for teaching services of medical students. Tracks and monitors payment receipt.
Sets up the AAMC VSAS System for visiting medical students’ rotations application submission and processing.
Uploads and assigns meal allowances for medical school students.
Assists with the Pediatric Residency program interviews as needed.
Responsible for accurate data entry of Continuing Medical Education recurrent series including trauma Conference, Quality & Evidence-based Radiology, and Faculty Development.
Assists with set up, badges, sign in sheets, and onsite registration of PPGC and Board Reviews.
