Our client is seeking a highly organized and detail-oriented Office Coordinator to join their team. The ideal candidate will be responsible for a variety of administrative tasks to support their operations, with a strong emphasis on data entry and financial processes. This role requires a commitment to accuracy, efficiency, and excellent problem-solving skills.
Key Responsibilities:
Data Entry: Maintain accurate records with a strong attention to detail.
QuickBooks Utilization: Assist with estimates, payroll, reconciling, and sales tax processes. (Note: Prior QuickBooks experience is not required, and it is preferred that candidates do not have extensive experience to avoid previous bad habits.)
Phone Management: Answer and direct phone calls professionally.
Shipping: Handles shipping needs via UPS and USPS.
Accounts Receivable: Manage accounts receivable processes, including follow-ups with third-party payers.
Collections: Contact customers to retrieve funds on past-due invoices.
Customer Interaction: Assist walk-in customers by directing them to the manager.
Deliveries: Manage incoming and outgoing deliveries
Qualifications:
Attention to Detail: Must demonstrate exceptional attention to detail in all tasks.
Problem Solving: Strong problem-solving skills are essential.
Technical Skills: Familiarity with digital tools and willingness to learn new platforms.
Customer Service: Excellent communication skills and a professional demeanor when interacting with customers and team members.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
